Prepare Invitations

Use Case - Prepare Invitations

Also see Invitation Design

Actors

  • Guide

Main Course - Guest Invites

This describes an Invitation prepared manually for a Guest. The Alternative Courses below describe the invitations which are prepared for a Visitor who is invited to a Demo.

Steps

  1. Identify Yourself by logging in. If the user doesn't have the Guide badge, the option to Prepare an Invitation isn't available.
  2. Navigate to Prepare Invitations
  3. Choose Outing (course with departure location and scheduled date and time).
    • These are sorted by scheduled date
    • List is limited to those Outings created by the Guide.
    • Option to Prepare Outing
  4. Choose Team (list of Guests)
    • List is open to all teams ?
    • Listed by Name
    • Possibly will need search criteria to limit the available teams
    • Option to Create Team
  5. Save Invitation / Send Invitation
    • Details of invitation are saved under the Outing's name and date
    • When sending, the return address will be the Guide's email address
    • The Invitation itself is described on Invitation Design

Post-Conditions

Use Case end when the Invitations are emailed to the Guest list (Team).

Alternative Course - Armchair Seeker (Anonymous)

Actor

Armchair Seeker remaining anonymous

Steps

Same flow as above except the following are defaulted and automatically set by the system:

  • Course is one of the Demo courses with a clue set that is not attraction / location specific.
  • Scheduled time is immediate.
  • Team cannot be viewed without logging in.
  • Hard-coded profile which can be viewed but not modified without logging in.
  • Invitation is provided on a custom page instead of via email.

Visitor is given the option — and is encouraged — to login and setup a profile for tracking badges. If the Visitor chooses this path, the Alternative Course for Armchair Seeker who is identified is taken.

Alternative Course - Armchair Seeker (Logged In)

Actor

Armchair Seeker who has followed Identify Yourself by logging in.

Steps

Same flow as above except the following are defaulted and automatically set by the system:

  • Course is one of the Demo courses with a clue set that is not attraction / location specific.
  • Scheduled time is immediate.
  • Team is a mock team.
  • Seeker's profile is available
  • Invitation is emailed with a do-not-reply return address (explaining a Guide would be sending this to invited Guests).
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